Craft a Targeted Opening: Write a 2-3 sentence introduction highlighting your experience in facilities coordination and your ability to maintain efficient and safe environments.

Address the Hiring Manager: Use the hiring manager’s name (e.g., “Dear Ms. Garcia”) to personalize the letter and show attention to detail.

Highlight Relevant Experience: Focus on your experience with coordinating maintenance, managing vendors, handling service requests, space planning, or ensuring compliance with safety regulations.

Quantify Achievements: Use metrics, e.g., “Reduced facilities maintenance costs by 10% through renegotiated vendor contracts,” or “Managed work orders for a 50,000 sq ft office space.”

Incorporate Keywords: Include terms like “vendor management,” “preventative maintenance,” “work order system (CMMS),” “space planning,” “health & safety,” or “facilities operations” from the job description to pass ATS filters.

Showcase Organizational Skills: Mention your ability to manage multiple tasks, priorities, and schedules efficiently.

Emphasize Problem-Solving: Highlight your ability to troubleshoot issues quickly and effectively, minimizing disruption to operations.

Demonstrate Communication & Interpersonal Skills: Include examples of successful collaboration with staff, contractors, and building occupants.

Keep It Concise: Limit the cover letter to one page, focusing on your most impactful contributions and relevant coordination skills.

Close with Enthusiasm: End with a call to action, e.g., “I’d welcome the opportunity to discuss how my proactive approach to facilities coordination can benefit [Company Name].”